clearwater forest

General Info & FAQs

Registration

To register for summer camp you’ll need to set up an account in UltraCamp, our secure online database, by clicking the ‘Register Now’ button to the right under Quick Links. This account is for your whole family and can be used year after year. All forms, permissions and waivers for any camp or retreat will be completed within your account. A confirmation receipt followed by detailed communication will be emailed to the primary account holder.

Fees are due paid in full 10 days before any camp session begins. If registration occurs within 10 days prior to the start. If the session, all fees are due with registration.

Camp Store Accounts

All campers have a camp store account. Parents may deposit funds into that account during the online registration process. Typically, Camper Store Accounts range from $15 – $60.

Opening Day Schedule

Check-in begins at 3:00: Campers and parents will be greeted by our staff on the Clearwater Forest driveway as they enter and given information about cabin assignments, unloading, parking and other information. The Opening Assembly begins at 4:00 p.m. Parents are welcome! Please note that our staff is not ready to receive campers prior to 3:00 p.m.

Closing Day Schedule

Please join us for our Closing Program that runs from approximately 9:30 am until 10:15 am. Parents are encouraged to attend. We suggest that vehicles are loaded after this program to allow the campers to participate.

If your child needs to leave at a time other than 10:15 on Saturday, please contact the office so proper arrangements can be made.

Behavioral Issues & Concerns

While a wide range of behavior is to be anticipated, not all behavior is acceptable. Clearwater Forest does not allow campers, who purposefully or consistently, negatively affect others’ experiences, stay at camp. Here is a list of behaviors that are not acceptable and may result in disciplinary consequences, parent contact and even expulsion from camp:

  • Violent behavior of any kind causing harm to other campers, staff, the natural environment, or camp property
  • Use of threats or intimidation
  • Consistent use of profanity
  • Sexual harassment
  • Use/possession of tobacco products, alcohol, illegal drugs, firearms, knives or other weapons, fireworks, or pornography
  • Consistent disrespect of camp staff and rules

At Clearwater Forest, bullying is inexcusable, and we have a firm policy against all types of bullying. Our camp philosophy is based on our mission statement which ensures that every camper has the opportunity to engage in a positive faith-building community, build meaningful relationships and acquire valuable life skills. We work together as a team to ensure that campers gain self-confidence, make new friends, and go home with great memories.

summer camp

Frequently Asked Questions

The daily schedule varies slightly by age range. Please visit the daily schedule posted in the summer camp section pages.

Clearwater Forest is a ministry of Christ called to provide faith-building programming, nurture active Christian community, and be a faithful steward of God’s creation. We will worship, sing, pray and study the Bible in small groups. However, we respect each individual camper’s right to make their own decision regarding any important spiritual matter and welcome campers from all faiths and backgrounds.

Our compassionate and dedicated summer staff make sure every camper is given individual attention and is included in the experience at camp. Your child will be in a cabin with others of similar age, and our counselor-to-camper ratio ensures their needs will be met. Our highly trained counselors emphasize the importance of teamwork, safety, and respect, and build a strong culture of inclusion throughout the week. We provide a safe and encouraging place for your child to learn and grow in their spirituality and relationships with others!

Homesickness is completely normal… and we have lots and lots of experience in dealing with it! We even put together a blog article to help parents in dealing with a homesick camper.

Even in the digital age, we are keeping the tradition of sending mail at camp. Campers love to receive snail mail, open a letter or read a postcard from home. Campers will receive mail before their rest hour each day, after lunch, so if you want to communicate often, we’d advise you to send early!

You may call the general camp office number anytime. Office: (218) 678-2325 If there is nobody in the office to answer the phone, a recording will give you the direct number of a staff member on call.

During the registration process, one of the steps gives you the ability to request a cabin mate for your child.

Please send sunscreen with your camper. Our counselors will ask them to re-apply sunscreen after lunch if the cabin is scheduled to be outside. We also encourage campers to bring a reusable water bottle to camp. There are drinking fountains in the summer camp area and the dining hall. We provide a water cooler at the high ropes/archery area.

We will have a designated Health/Medicine Officer to distribute medications for all summer camp sessions. We also plan to have a volunteer registered nurse each week. All summer staff are trained in emergency response and will provide basic first aid care for our resident campers.

We will contact a parent or guardian if the following occurs:

  • Any time a camper is sent off-site for professional medical treatment.
  • When a physician prescribes a prescription medication or at the discretion of a physician.
  • When a camper has significant bumps, bruises, or cuts with the potential for scarring (especially in the facial area).
  • Any time there is something out of the ordinary (i.e. seizure).
  • When a camper is involved in a vehicle accident.
  • When a camper has had exposure to a contagious disease, bug or parasite.

In order to manage minor issues with sun exposure and hydration, please send sunscreen with your camper. Our counselors will ask them to re-apply sunscreen after lunch if the cabin is scheduled to be outside. We also encourage campers to bring a reusable water bottle to camp. There are drinking fountains in the summer camp area and the dining hall. We provide a water cooler at the high ropes/archery area.

At Clearwater Forest, we welcome and embrace all kids.

If your child has special needs, we ask that you make camp aware. There is an area during online registration that can be completed with details about your child’s needs. Please note that we are not licensed as a specialized camp, but will do our best to accommodate what we can. It may also be helpful to call ahead of time and discuss any questions you may have with the director (218-678-2325).

If your child has special dietary restrictions, we can accommodate! During the registration process, please fill in the information completely regarding what your camper can and cannot eat. We have provided for gluten/casein/soy free diets; a wide variety of allergies, including but not limited to nuts; and all types of vegetarian options.

All medications need to be turned in to the health officer in the original container during check-in on opening day. Counselors will be given a list of camper medications and the time they need to take it. During the camp week, medication will be distributed at mealtimes. If medications are taken outside of mealtime, the health/medication coordinator will ensure that the camper receives the medication. The staff is very aware of medical needs and is in communication with the support staff and director at all times.

Clearwater Forest has instituted a voluntary three-tier fee program. You may choose the tier that is most suitable for your financial situation. All participants receive the same Clearwater Forest experience no matter what they pay.

Tier I ($455/week*) is our historically subsidized rate and does not reflect the true cost of operating summer camp programs.

Tier II ($515/week*) is our partially subsidized fee for those who can pay a little more but still cannot afford the actual cost of camp.

Tier III ($575/week*) more closely accounts for the true costs of camp, including wear and tear of facilities and grounds.

You can pay by cash, check or credit card. A $100 deposit is required to register. If you have not paid in full, the final payment will be withdrawn on or around June 1, from the financial institution that you provided during the registration process. If you register within 10 days of the start of a session, you will need to pay for camp in full.

We also offer a variety of scholarship options to those who are unable to afford the Tier I cost of camp. Please contact the office to inquire about scholarship possibilities. Phone:(218) 678-2325 Email:office@clearwaterforest.org

*These are the rates as of 2020, subject to change year over year.

Each camp fee includes a minimum non-refundable deposit of $100. Camp fees may be transferred to another session of camp or refunded (minus the $100 deposit) up to 10 days prior to the start of any session.

Any amount of financial assistance received for a camper that cancels will be refunded only to the provider of the financial assistance.

Cancellations due to sudden illness, injury or extreme weather will be refunded the full amount at Clearwater Forest’s discretion.

*These are the rates as of 2020, subject to change year over year.

The discount comes in the form of the tiered pricing schedule.

When any of the camps reach their capacity, the online system will create a waitlist. This list is filtered by the date that you register your child. You will be contacted when a spot becomes available. You will have a limited amount of time to respond to register your camper. If there are no remaining spots for that camp, we encourage you to look at the other camps that are offered.

If your child will be attending more than one week of camp in the same summer, the experience will be similar, however they will have different cabin mates and different counselors for both weeks. If they register for a different program (ie. a specialized camp such as sailing camp), the activities and experience will vary a bit more.

A favorite time for all campers, the camp store is open each day and offers clothing (t-shirts, sweatshirts, fleeces, etc.), flashlights, blankets, stuffed animals, snacks and drinks. The typical amount entered in the camp store account for each camper is $20. However, if your camper wants a sweatshirt or larger item, you may want to deposit more. Remember, this is an excellent opportunity for your camper to practice independent decision making skills regarding money! (The staff are present to help and guide.)

All necessary registration forms are completed online, including a health form, photo waiver, high adventure activity waiver, and release permissions. If the physician’s signature form is not mailed, emailed or faxed to the camp prior to your camper’s arrival, then it must be turned in at registration.

Check-in begins at 3pm for each session of camp. Campers will meet their counselors and move into their cabins, while parents confirm that all registration information was taken care of prior to arrival. We will begin the week with opening worship in the Pavilion at 4pm, which families are invited to stay for!

Please plan to join us for a closing worship at 9:30am on Saturday. Campers may depart after their parents have checked with their counselor. The camp store will be open after worship.

Please notify the summer program director at check-in on Sunday. You may also call the camp office to make arrangements. Office: (218) 678-2325

Download our packing list of what to bring and what to leave at home. Please note that comfortable, worn clothing makes sense for all the fun we have at camp!

Yes, we would love to show you Clearwater! Check out our camp tour video on YouTube.

If you’d like to do an in-person tour, please call the office to schedule a time, or you may see the facility through the eyes of your camper when you pick them up from camp! Office: (218) 678-2325

Clearwater is more than a summer camp. We offer year-round programming that includes: youth retreatswomen’s retreatsFamily CampsCreative Arts Festival and much more. You can find out more at by visiting the other parts of this website!

We only hire the most dedicated and caring summer staff that we would put with our own children. We strive to find people that are spiritually, mentally and emotionally mature to ensure that your child is not only in good hands, but in good hearts.

Each staff member has been personally interviewed, reference checked and background checked before they even set foot on the property. Once here, they receive 14 days of intensive job-specific training which includes every topic from camper care, behavior management and preventing and/or identifying child abuse to activity and small group facilitation to leading Quest.

If you’d like to join our team next summer, check out our summer employment page.

We encourage you to leave your family pets at home, where they may feel safer. Please be aware that there are many children and others who are either allergic or fearful of many animals (especially large dogs).

summer camp

Downloads

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Blog Posts

Blog: Parent's Guide to Summer Camp
Blog: How to Care Package
Blog: Homesick Camper

Clearwater Forest Camp & Retreat Center